If you’re hosting a spring or summer wedding, you’re probably realizing that your special day is just around the corner. First of all, congratulations! Second, we hope this post will be a useful tool for you when it comes to making sure your event happens smoothly. While outdoor weddings add that extra romance and charm, they do come with additional challenges.
- Make sure your guests are comfortable Colorado weather can be crazy but it’s good to try to picture what the whether will most likely be at the time of day and month of the year. No matter what, don’t let your guests melt in the summer sun! Have cold water available at each seat, definitely do not use metal chairs and consider printing your wedding program on a fan so guests can easily cool themselves! The best way to help guests cool down is a tent, where people can take a break from the heat, enjoy the cool air of a fan and reapply some sunscreen. If the whether is looking like it might be a little cooler, consider providing blankets.
- Have a plan B While your guests might be able to tolerate a light drizzle, heavy rain is not ideal. Benson Tent Rent can help you with your plan B – a tent that doubles as an oasis from the heat as well as a secondary venue, just in case! Since heavy rain can leave the ground soggy and/or muddy, we always recommend looking at flooring options so, again, you and your guests are comfortable no matter the weather.
- Don’t forget to plan for wind Unfortunately, wind is not something that we can control. If you’re having an outdoor wedding, remember to be kind to your bridesmaids – try to avoid light fabrics like chiffon and china silk so everyone can enjoy your day instead of trying to hold their dress down. Be sure to tell your hairstylist that you’ll be outside so he/she can plan accordingly. Also be sure to let your guests know they’ll be outside! Luckily, you won’t have to worry about your Benson Tent Rent tent blowing away in the wind – we have plenty of experience with this.
- Can every one hear? Whether you’re having your wedding in the mountains or on the beach, be sure to consider external noise. Consider renting a sound system with clip mikes for the bride, groom and officiant so even the guest in the last row can share in the special day.
- Outdoor catering This might seem like a “no brainer” but make sure your caterer has experience planning and executing an outdoor wedding. Be sure to provide items that will keep well outdoors, in the heat.
- Bugs be gone Especially if you’re planning a romantic getaway in the woods, be sure to put out citronella candles or a bug zapper so that your guests won’t be spending the whole ceremony swatting away gnats and mosquitoes.
- Permit planning Whether your hosting your wedding in your backyard or in a public park, be sure to contact your city to get the necessary permit. Be sure to inquire about trash removal, candle or torch lighting and parking.
- Here comes the sun If you’re having a daytime outdoor wedding, you should try to orient the ceremony so that the sun will be on the guests’ backs rather than in their eyes. However, if this isn’t totally possible, consider providing customized sunglasses (with your names & wedding date on the sides) for people to use if they need a little extra sun protection.
Hopefully these tips will help you throw the best outdoor wedding possible. For additional ideas or tips, don’t hesitate to contact our event experts!